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4th Grant Period (1 May 2021 to 31 October 2022)

7 STSMs – UP TO 4.000,00EUR each

Deadline for Application: August 8th, 2022

The activity needs to take place before September 30th, 2022.

What are STSMs?

Short Term Scientific Missions (STSMs) consist in a visit of a host organization located in a different country than the country of affiliation by a researcher or innovator for the specific work to be carried out and for a determined period of time. STSMS are aimed at strengthening the existing network by allowing individual researchers or innovators to visit an institution in other COST countries to foster collaboration, learn new methods and gain access to specific resources not available in their own institutions.

Short-Term Scientific Missions benefit to:

STSM Grantee: receives funding for implementing a project with an international team and gains new knowledge or access to equipment or techniques not available in the home institution;

STSM Host: receives an international partner in their institution and can develop long lasting collaboration.

Successful applicants will receive an allowance up to maximum total budget of 4.000,00 EUR. The required amount must be explained in the proposal (please check the daily allowances for each country on website[1]).

Grants are paid by the Grant Holder after the completion of the activity and approval of all required report/documentation. However, STSMs grantees may request up to 50% pre-payment of the approved grant. This amount is subject to availability of funds and approval by the Grant Holder Institution.


The STSM applicant must be affiliated to a legal entity in a Cost Full/Cooperating Member, or in an European RTD organization or in a NNC[2].

The selection of STSM applicants is based on the scientific scope of the STSM application, which must be in line with the EVBRES objectives.

Number of STSMs to be funded: 7

Max. cost[3] per grant: 4.000,00Eur
Please note the Grant Holder Manager requires the receipts for long distance travel and accommodation. The receipts should be sent after the grant via email ( The predicted amounts for subsistence are calculated based on the daily allowance rate.


The results are expected within three weeks.


The applicant needs to register and submit the application through eCost.[4] The application needs to cover all of the following aspects:

  • Details of applicant (name, age, contact details, institution)
  • Start and end date of STSM (the activity needs to finish before 30th September 2022)
  • Information about the host institution and contact person
  • Budget requested[5] (the required amount must be explained in the proposal (please check the daily allowances for each country on website[6]).
  • Description of goals, description of the work to be carried out by the applicant, expected outcomes and description of the contribution to the Action MoU objectives (template);
  • Explanation of how their work will benefit from STSM and how will this STSM contribute to the achievement of EVBRES objectives (max 1 page)
  • Confirmation of the host on the agreement from the host institution in receiving the applicant;
  • Letter of support from the home institution (optional),
  • CV and the list of publications (optional).

After the STSM

Once the activity has ended, the grantee submits the required reports and relevant documentation in e-COST within 30 days after the end date of the activity or 15 days after the end of the Grant Period, whichever date comes first.

The report (template) must contain the following information:

  • Purpose of the STSM,
  • Description of the work carried out during the STSM,
  • Description of the main results obtained,
  • Future collaboration with the host institution (if applicable),
  • Foreseen publications / articles resulting from the STSM (if applicable),
  • Confirmation by the host institution of the successful execution of the STSM and the approval of the report,
  • Other comments (if any).


Grant Awarding Coordinator reviews the documents and, if needed, asks for clarification/additional documents. Application is then reviewed by STSM Review Committee.

If your application is successful, you will receive the Grant Letter which is the pre-approval of the grant (i.e., before the start of STSM)

The STSM Review Committee will evaluate the applications based on

  1. Research match with the EVBRES MoU objectives and Working group goals;
  2. Anticipated outcomes with respect to the Action objectives,
  3. Contribution to personal development of the candidate,
  4. Quality and structure of proposed visit and work plan.

More about the Action’s topics MoU, Working Groups and Projects can be found at

The results are expected within three weeks.

A detailed description of opportunities and rules can be found in the following documents

In case of contradiction between the current call and the official documents generated by the COST Association, the official COST documents are considered to have higher relevance.


For questions, please write to EVBRES Grant Awarding Coordinator Dr. Tamara Prevendar

[1] Current daily allowance rates can be found here: Please check for updates regularly on the website.

[2] Please refer to the latest Cost documents for the RTD organizations and Near Neighbour Countries (NNC). Current Countries and Organizations Table (May 6th, 2022) can be found at:

[3] A cost estimation (registration fee, estimated total cost) should be submitted with the application and explanation of the expected cost.

[4] For detailed guide see:

[5] For virtual conferences, only the registration fee is eligible cost (up to 500Eur).

[6] Current daily allowance rates can be found here: Please check for updates regularly on the website.


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